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Contact us from 8am-5pm Eastern Time by phone at (703) 614-8416, (571) 384-5629 VP, or anytime by email at cap@mail.mil.

Vendors

Vendor Information

If you are a vendor interested in providing products and services to the Computer/Electronic Accommodations Program, please review the necessary procedures below. All requirements must be met and may be subject to change.

The Computer/Electronic Accommodations Program (CAP) under the Defense Human Resources Activity (DHRA), a field activity in the Office of the Assistant Secretary of Defense (Personnel & Readiness), provides assistive technology and support services to individuals with disabilities and wounded service members. These include those that are blind, vision-impaired, deaf, hearing impaired or with a dexterity, communication, cognitive, or learning disability.  Our mission is to ensure that people with disabilities and wounded Service members have equal access to the information environment and opportunities in the Department of Defense (DoD) and throughout the Federal government. By fulfilling this mission of providing real solutions for real needs, CAP is helping to make the Federal government the model employer for people with disabilities.

 

CAP Pre-Award Requirements

 All potential CAP vendors must register through the System for Award Management (https://www.sam.gov). Prior to providing pricing information, all vendors must possess or obtain a Commercial and Government Entity (CAGE), a Data Universal Numbering System (DUNS) provided by Dun & Bradstreet, a Federal Tax ID Number, NAICS code, and identify their business size and socio-economic status.

Once the above listed requirements have been obtained by a vendor, CAP will initiate contact requesting pricing information for current requirements, or the vendor can respond to open solicitations by visiting FEDBIZOPPS.

Pricing information provided by the vendor must meet the following requirements/contain the necessary information:

  • The vendors Commercial and Government Entity or CAGE Code, which will be five digits, ex: XXXXX

  • The vendors Data Universal Numbering System or DUNS number, which will be nine digits, ex: XX-XXX-1963

  • NAICS code

  • Business size and socio-economic status

  • The vendors Federal Tax ID Number

  • A 60 to 90 day expiration

  • Competitive prices

  • In addition, CAP requires the vendor to provide a comparison chart for equal products on the market to support a Brand Name Justification. If the vendor is the sole source for the distribution and/or manufacturing of a product, a memo supporting this must be provided.

CAP will conduct the required market research to compare the provided pricing information, in regards to:

  • Federal Acquisition Regulation – FAR

  • Mandatory Sources as found in FAR Part 8

  • General Service Administration (GSA) Schedule

  • Other Federal contracts or procurement vehicles

 

Procurement Method

If the vendor receives an award the following procedures will be necessary by the vendor:

  • Review award documents thoroughly

  • Note and verify the contract number

  • Includes fiscal year, type of contract and unique contract number

  • Ensure the instructions and prices are what you agreed to in the original pricing information provided

  • If modification is required, contact the Contracting Officer listed on the award

  • Once awarded, contact the CAP POC to review requirements

  • Guarantee that the vendor’s process allows for a maximum of five days to purchase the product and 15-30 days until the customer receives the product. CAP must be provided a confirmation of delivery (tracking info, signed delivery receipt)

  • CAP must be notified of any delays, immediately

  • Bill in accordance with the payment method specified in the award document

 

Blanket Purchase Agreements (BPA)

If you have a Blanket Purchase Agreement (BPA) with CAP, a specific vendor personnel point of contact should have been identified. CAP will initiate contact with the BPA vendor personnel and continue to do so, on an as needed basis.

If you have further questions, please contact a CAP POC:

Contact CAP:

Sharon Terrell-Lindsay

                703-614-8588

                sharon.s.terrelllindsay.civ@mail.mil

 

Kameelah Montgomery

                703-614-8570  

              kameelah.n.montgomery.civ@mail.mil

DHRA Procurement Support Office:

http://www.dhra.mil/pso/vendors/